Health Requirements

Updated 1/3/22

Before Arriving on Campus

In order to access the MBL campus, each member of our community is required to complete the MBL’s vaccination registry and COVID-19 acknowledgement and attestation.

Training, Acknowledgement and Attestation Regarding COVID-19

Anyone accessing the MBL campus (students, faculty, visiting researchers, postdoctoral researchers, campus visitors, and staff) are required to complete the MBL’s vaccination registry and COVID-19 safety acknowledgement and attestation.

The registry and attestation is included in the registration and decision reply forms for all  MBL course participants, visiting, scientists, and any other campus visitors  The COVID-19 Safety Acknowledgment and Attestation must be completed at least 48 hours prior to arrival.

The attestation must be completed as an online form, but for reference we have posted the PDF of the attestation on this page. The attestation affirms that the signer will comply with safety precautions, including:

  • Completion of vaccination registry
  • Mask requirements
  • Daily health screening
  • Testing, Contact Tracing, Quarantine, and Isolation
  • Accessing MBL Facilities
  • Campus visitors and guests
  • Ongoing Commitment, Inherent Risk and Non-Compliance

 

Required Health Protocols

The following measures outlined in the MBL’s COVID-19 health requirements help us achieve our goal of providing a safe environment for the entire MBL community. Please remember that we are still in a dynamic COVID-19 environment. These required protocols could change as the public health situation evolves.

Workplace Safety Policy
The Environmental Health and Safety Department support all aspects of safety at the MBL. For any questions, please contact the MBL’s Environmental Health and Safety Office by emailing safety@mbl.edu or the MBL’s Manager Environmental Health and Safety Manager, Eric Jensen at ejensen@mbl.edu.

­­COVID-19 Workplace Safety Policy

POL 01.90.01
Effective Date: June 11, 2020
Updated: January 3, 2022

1.0  Policy Purpose

The purpose of the MBL COVID-19 Workplace Safety Policy is to ensure all activity including work, research, and training that is authorized to occur on campus is done so as safely as possible.

2.0  To Whom the Policy Applies

This policy applies to all full or part-time employees, students, visiting faculty and researchers, interns, and visitors, approved to be on campus.  Where the policy refers to “staff,” “employees,” or “individuals” it encompasses all individuals who are approved to be on campus.  “Campus” means all MBL-owned facilities and grounds, and other locations where MBL functions, programs, and activities are conducted.

3.0  Policy Statement

This policy is subject to modification as new regulations, information, and guidance becomes available from the Massachusetts Department of Public Health, U.S. Centers for Disease Control and Prevention, the U.S. Occupational Safety and Health Administration, and medical/public health experts at the University of Chicago.

4.0  Principles Governing Work, Research, and Educational Activities on MBL Campus

  • Ensure the safety and well-being of all individuals at MBL.
  • Minimize health risks by following all current MBL guidance.
  • Provide clear and consistent guidance that employees, students, faculty, interns, and visitors on campus can easily and effectively follow.
  • Ensure accessible reporting mechanisms for individuals with health and safety concerns and enforce appropriate consequences for lack of compliance.

5.0  General Policy Requirements

All individuals must periodically review information provided by the MBL to keep abreast of current information on continued preparedness, action, and response to COVID-19.  Policies provided by the MBL are determined by weighing recommendations from the Massachusetts Department of Public Health, U.S. Centers for Disease Control and Prevention (CDC), the Occupational Health and Safety Administration (OSHA), and the University of Chicago.

5.1  Vaccination Requirements

All individuals approved to be on campus must review the current COVID vaccination requirements, exemption details, and information on requirements for unvaccinated individuals on the MBL Go Forward Vaccination Requirement website.

Upon reviewing the requirements all individuals must upload proof of COVID-19 vaccination onto the MBL’s secure registry portal prior to arriving on campus.

5.2  Face Coverings

All individuals must wear a mask when in MBL buildings, except when in a private office/room with the door shut or when eating/drinking with six feet social distance.

Please contact safety@mbl.edu with questions or concerns about face masks and coverings.

5.3 Self-Monitoring

All individuals must conduct a Mandatory Daily Health Screening for COVID-19 symptoms every day before arriving on campus or accessing any MBL buildings, and they must monitor their health for new symptoms throughout the day.  If any individual experiences any symptoms associated with COVID-19, they must immediately inform their supervisor, MBL point of contact, and Human Resources, and they must not enter any MBL facilities until criteria is met on the Protocol for Addressing Confirmed or Suspected COVID-19 Exposures.

5.4 Contact Tracing

All individuals must fully cooperate in MBL’s Contact Tracing Program and in any contact tracing program for local or state public health authorities.

5.5 Close Contacts

CDC guidelines define close contact as someone who was within 6 feet of an infected person for at least 15 minutes or more over a 24-hour period starting from 2 days before illness onset (or, for asymptomatic persons, 2 days prior to positive specimen collection) until the time the patient is isolated.

Contact tracing will be conducted and those in close contact with a positive individual, per CDC guidelines will be contacted directly. It is important to note that you will not be notified if you have not been deemed a close contact.

5.6 Hygiene

All individuals are responsible for promoting safe hygiene practices, including vigilant hand washing and cleaning of workstations and other lab/office areas, especially common work areas, surfaces, and equipment such as shared printers and copiers.

6.0 Visitors

MBL employees and other registered visitors must not give their MBL ID Card to access any MBL facilities and they must not let unregistered MBL visitors into an MBL facility.

Non-residential visitors to the MBL facilities are restricted to those people who are explicitly invited and hosted by a faculty or staff member. Visitors must complete a visitation form which acknowledges that they have read and will comply by MBL’s Health Policies and Protocols. More information on visitors to campus and the online form can be found on the Visitors webpage on goforward.mbl.edu.

7.0  Communication Protocol

In efforts to make others aware of coronavirus symptoms, it is critical to be mindful of protocols for communicating confidential health information to othersThe identity of anyone testing positive will be kept confidential.  No personal identifying information can be shared.  It is unlawful to disclose the names of individuals and their health conditions in any written documents including emails or texts.

Individuals should immediately inform their supervisor and Human Resources via a phone call, text, or email stating that there is urgent information to be discussed.  The individual can contact Human Resources at hr@mbl.edu or Ann Egan, Director of Human Resources at aegan@mbl.edu.  Informing a manager and Human Resources can be done during the evening or on a weekend.  The sooner Human Resources is aware of the situation the sooner appropriate safety precautions can be taken particularly as it relates to contact tracing.

MBL will notify the MBL community of confirmed positive cases via the COVID-19 Dashboard.

8.0  Responsibilities

All individuals to whom this policy applies are responsible for becoming familiar with and following this policy. All individuals are responsible for promoting the understanding of this policy and for taking appropriate steps to ensure compliance.

8.1  Manager Responsibilities

    • Remind individuals that they are required to abide by all general policy requirements outlined above
    • Remind individuals experiencing COVID-19 symptoms that they must immediately leave the campus and follow the Protocol for Addressing Confirmed or Suspected COVID-19 Exposures.
    • Remind individuals they must report confirmed COVID-19 or potential exposure to COVID-19 to their supervisor and Human Resources and no identifying information should be shared in writing.

9.0  MBL Human Resources Department

The MBL will distribute an Attestation Form to all employees and individuals approved to participate in any activity on the MBL campus.  All approved individuals must electronically acknowledge that they have read, understand, and will comply with the COVID-19 Workplace Safety Policy.

Human Resources will provide individuals with updated information regarding their responsibilities should they test positive for COVID- 19, become symptomatic for COVID- 19, or become exposed to someone with COVID-19  as outlined in the Protocol for Addressing Confirmed or Suspected COVID-19 Exposures.

10.0  Consequences for Violating this Policy

All individuals must follow and take this MBL COVID-19 Workplace Safety Policy seriously.  Corrective action will be taken for any individual on campus who does not comply with the MBL COVID-19 Workplace Safety and related policies up to and including dismissal from campus.

11.0 Related Information

This policy is subject to modification as new regulations, information and guidance becomes available from the U.S. Centers for Disease Control and Prevention, the U.S. Occupational Safety and Health Administration, the Massachusetts Department of Public Health, and the University of Chicago.

Anyone who would like to report behaviors inconsistent with or in violation of this policy should contact their MBL point of contact Human Resources, Environmental Health & Safety Manager, or any member of MBL leadership.

12.0  Policy Owner and Contact

12.1  Policy Owner: Chief Operating Officer

Paul Speer, Chief Operating Officer Email: pspeer@mbl.edu

12.2  Subject Matter Contacts:

Overall Policy Questions and Concerns
Human Resources Director, Ann Egan; Email: aegan@mbl.edu

Health and Safety Workplace Guidance
Environmental Health and Safety Manager, Eric Jensen; Email: ejensen@mbl.edu

Daily Health Screening

As part of the MBL’s Covid-19 health policies and procedures, we ask that each day prior to coming to campus or taking part in MBL activities, you review the following questions.  We appreciate your diligence on this task for an added level of safety for you as well as members of the MBL community.

Have you experienced any of the following symptoms in the past 48 hours?

  • Cough
  • Shortness of breath or difficulty breathing
  • Fever or chills 
  • Fatigue
  • Muscle or body aches 
  • Headache
  • Sore throat  
  • New loss of taste or smell
  • Nausea or vomiting    
  • Congestion or runny nose
  • Diarrhea  

If experiencing ANY of the above symptoms, then you must:

  • Refrain from coming to the campus if living off campus, or remain in your assigned MBL residence if living on campus
  • Inform your supervisor or primary MBL contact and Human Resources
  • Talk to a medical provider and get a COVID test

Read more here.

Universal Face Coverings

With narrow exceptions, a face mask covering the mouth and nose must be worn indoors.  A face mask must:

  • Fit snugly around the nose and chin with no large gaps around the side of the face
  • Be secured with ties, ear loops, or headbands
  • Cloth masks must be made of multiple layers of tightly woven fabric that does not let light pass through when held up to a light source.
  • Not include exhalation valves or vents.
  • When working with hazardous materials, disposable masks should be used.  Disposable masks are available for purchase in the MBL Stockroom.

Read more here.

Hygiene

All individuals are responsible for promoting safe hygiene practices, including vigilant hand washing and cleaning of workstations and other lab/office areas, especially common work areas, surfaces, and equipment such as shared printers and copiers.

Protocol for Addressing Confirmed or Suspected COVID-19 Exposures
MBL COVID-19 Safety Incident Reporting

If you believe that a required COVID-19 safety policy or practice is not being followed, you should report the incident to your supervisor, MBL contact, or via the MBL anonymous incident reporting form.

MBL Measures for Testing and Contact Tracing

To help limit the spread of COVID-19, the MBL is taking measures to test, trace, quarantine, and isolate cases that may emerge.

Arrival on Campus
Any program participant who do not upload proof of full vaccination in the MBL’s vaccination registry, are required to produce a negative COVID-19 test result that has been administered up to 72-hours prior to arrival in Massachusetts.

On Campus Testing Program
This testing program is mandatory for anyone participating in MBL programs who have not been fully vaccinated and includes spouses residing in the Swope or other shared living on campus dormitory housing. This program is a requirement independent of length of stay or type of housing for individuals who have not been fully vaccinated. Fully vaccinated individuals participating in education and visiting research programs who would like to be a part of the testing program may also sign-up.

For more information, see our COVID-19 Testing Program page.